JOB PURPOSE
Reporting to the Inspector of Poor, the administrator is required to carry out the administrative tasks for the Drop in Centre for Homeless Persons, ensuring that the records for use are properly documented, that the building and compound are fully maintained and organizing the activities of the Drop in Centre including the meals, mental health visits, Doctors appointments, rehabilitation activities and hygiene care for the users.
PERFOMANCE STANDARDS
- Well organized record keeping system
- All users of the Drop in Centre are properly documented and accounted for
- Inspector of Poor assisted in structuring the homeless programme
- Inspector of Poor informed of all matters affecting the functioning and order of the drop in centre
- High level of organization planning to coordinate churches and volunteers in providing their service to the Drop in Centre
- Users/homeless persons stabilized through mental health intervention
- The wider community is aware of the Drop in Centre and the services it offers
- Timely reporting of all incidents
- High level of order is preserved
- Homeless persons are rehabilited and reintegrated with society
- Effectively functioning Drop in Centre meeting its objectives
REQUIRED COMPETENCIES
- Knowledge of administrative duties
- Basic Knowledge of Mental Health Issues
- Organizational Skills
- Report writing skills
- Excellent interpersonal skills
- High level of tolerance for personality traits
- High level of confidentiality
- Demonstrate honesty and integrity
- Knowledge of emergency evacuation procedures
MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE
- Four CXC/GCE "O" Level subjects including English and Mathematics
- Secretarial/ Administrator training
- At least 2 years working experience
- Training in Human Services would be an advantage
SPECIAL CONDITIONS ASSICIATED WITH THE JOB
- Ability to multitask
- Interacting with mentally ill clients
- Exposure to unfamiliar odours
MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE
- Four CXC/GCE "O" Level subjects including English and Mathematics
- Secretarial/ Administrator training
- At least 2 years working experience
- Training in Human Services would be an advantage
1. Accepting and creating a docket with all relevant information including intake paperwork, for all homeless persons using the Drop in Centre
2. Document all activities of the Drop in Centre and creating monthly reports from same
3. Orientate the users/homeless persons to the facility including the rules, regulations and sanctions for breaches
4. Enforce rules and regulations of the Drop in Centre and follows staff policies and procedures set by the Municipal Corporation
5. Ensures the provision of meals, clothing and hygienic care for homeless persons
6. Provides appropriate information and referrals for those who need other resources
7. Ensuring the Mental Health Team is accommodated at the Drop in Center
8. Ensures the purchasing of prescriptions for homeless Drop in Centre users
9. Monitors the activities of users/ homeless persons to ensure the safety of other users, volunteers and staff
10. Compiling supplies list for purchasing of goods for the use in facility
11. Prevent use and entry of banned/ prohibited substances
12. Provides consistent coverage for assigned shifts for overnight homeless shift
13. Monitors and supervises the Drop in Centre , assist users of the Drop in Centre with needs and questions and maintains order in Centre
14. Provides written and oral communication
15. Attends staff meetings and a participates in activities designated by the inspector of Poor such as workshops or Professional Development exercises
16. Schedules rehabilitation activities for the users
17. Bring a positive light and awareness of the services of the Drop in Centre
18. Inform the Inspector of Poor of all things affecting the security, order and interest of the Drop in Centre and generally obey all lawful directions of the Inspector of Poor.